Learners must be confident using a mouse and keyboard.
What You Will Learn
In particular you will be able to:
Identify the various parts of the Word interface, create a new Word document, enter text into a document, save a document, preview and print a document, and search Help.
Navigate through a document to find and select text, change selected text, and find and replace text.
Apply character formatting to text, align paragraphs using tab stops, display text as list items, apply text styles, control paragraph layout, apply borders and shading to paragraphs, and manage formatting in documents.
Insert a table into a document, modify the structure of a table, format a table, and convert text to a table
Sort a list, renumber a list, and customize a list.
Insert symbols and special characters, and add images to a document.
Apply page borders and colours, apply a watermark, add a header and footer to a document, and control page layout.
Check spelling and grammar and use other proofing tools.
Customize the Word interface and use extra options for saving.
About This Course: This course will provide you with the essential Word knowledge and skills necessary for business today. These include basic Word skills, such as creating, editing, and formatting documents; inserting simple tables and creating lists; and utilizing a range of techniques for improving the appearance and accuracy of document content.
Getting Started with Microsoft Word (2007, 2010, 2013 2016)
You are familiar with using personal computers but want to know how to create and edit documents of all kinds, from standard business forms to newsletters and blog posts? A word-processing application can help you with this. But first things first…As always with a new application you will need to familiarize yourself with the user interface. Knowing how to move around in a program before you start working in it can save you time you might otherwise waste in hunting for the right button to click. This lesson will help you identify and use some basic features of the Word interface and begin to work with Word documents. After this very first lesson you will be able to open a document and apply different views to it; to create, save, and print it. You will find out how the Word Help feature can assit you in finding information about a specific Word topic. You are on the right way to create your very own first blog or a business report.
Identify the Components of the Word Interface
Get ready for some unfamiliar elements on the screen.Where to start and which button to click? At the begining of learning a new program, it’s helpful to first acquaint yourself with the components and tools that make the program work. In this topic you will become familiar with the Word Interface. You will know where to go and how to get there in order to create and edit reports, newsletters,blogs and web pages. It will help you make the most of your ideas, and will ensure that the content of your documents is not only accurate, but readable and professional looking.
Create a Word Document
Your next step would be to start working with basic documents. If you start typing, you will soon see that Word will automatically wrap a line of text to the beginning of the next line, eliminating the need for a manual return when you’ve reached the right-side margin; it will check your spelling and grammar errors; it will automatically correct commonly misspelled words and typographical errors.Too good to be true? Take this opportunity to master it as it will soon become an essential part of your life.
It is quite normal to have many questions when you first start learning about the new features of a new application. Do you have some questions and you do not know where to find the answers? There is the Help feature in Word which is a repository of information about the various tools and features of Word where you can find answers to Word-related questions quickly and easily.In this topic, you’ll use the Help feature in Word to find answers to your questions.
Editing a Document
Your first Word document is created but not ready yet to be shared and printed as you might want to add more text, or delete some text from your document,maybe to copy text from one document and paste it in another, or replace text. It’s typical for a document to undergo many changes before it’s finalized. This lesson will assure your understanding of various methods to change text in your document and navigating in it by using fewer keystrokes to efficiently editing your documents.
Navigate and Select Text
Once you’ve created and saved your document, you may find that some of the text in it isn’t quite what you want, so you’ll want to make some editing changes. When editing, it’s handy to move quickly through a document to find and select the text you want to change. This topic covers the navigation techniques to locate the text you want and move through a document quickly by using navigation keys on the keyboard and the mouse, or a combination of both.
In the previous topic you’ve located and selected the text you want to change. Either moving the text to another place in the document where it fits better or copying information from one document into another, you will find out here how Word helps you accomplish these editing tasks quickly.
Find and Replace Text
You can manually search for certain words or phrases, for the text you want to replace but in large documents, this can be a time-consuming task. Fortunately, Word provides methods for making such a task more efficient by using Find button and the Search document text box. You will understand how to set the search options, perform an advanced find, replace text, and go directly to a specific location in the document. Even more complicated search for graphics, tables, equations and footnotes will become easy tasks after this topic.
Formatting Text and Paragraphs
By now, you have acquired basic editing skills, but you have no idea how to make further changes to the appearance of text and paragraphs. In this lesson, you’ll learn some basic techniques for enhancing the appearance of your documents and you will understand how to make visually appealing document by applying certain formatting and layout options. Through many formatting choices you will control the look of individual paragraphs and bring the appropriate emphasis to different portions of your documents.
Apply Character Formatting
By learning to apply character formatting, you will make certain text elements stand out in your document. You will use various formatting options,such as different font styles or highlighting to improve and emphasize the appearance of text in your documents and Word supplies a number of formatting choices to suit almost any purpose.
Align Text Using Tabs
Your document does not look tidy at all…”Why does my document look so sloppy,”you might ask.Improperly aligned paragraphs can make a document look sloppy, and cause the reader to miss important information. All you will need to do is to change the alignment of text to give it a cleaner appearance. This topic will show you how you can align text to the left, right, or center by using tabs and using rulers to display measurement units as inches, centimeters and millimeters.
Display Text as List Items
At some point you may be asked to write a set of instructions for performing a certain task or to draw your readers’ attention to all the important features of a new company product. You know already that a paragraph might not be the best way to display this information.The answer? Create a list.The items in a group will be displayed one after the other and more understandable if displayed in sequential order, rather than as a paragraph. In this topic you will learn that there can be any number of items in a list and that they can also have a single level or multiple levels and can use various styles of numbers or bullets.
Control Paragraph Layout
If you do not want every paragraph in your documents to look the same, it is possible to format a certain paragraph with one set of options, and another with a different set. Modifying paragraph layout means that you can emphasize different portions of your document in a way than enhances the whole.To add variety and a professional look to your documents, you can set formatting options that give you a great deal of control over paragraph layout. It is important to understand how to apply margins and paragraph alignment options as they will determine the overall size of a document’s text area in relation to the size of the paper.
Apply Borders and Shading
There is a little trick in addition to control paragraph that will help to focus a reader’s attention right where you want it. Remember a list on a restaurant menu?A list of daily specials on a restaurant menu, for example,will draw the eye if enclosed within a border and filled with color. To learn how applying borders and shading will help to focus a reader’s attention right where you want it to be.
A Word style is a collection of appearance settings that can be applied to text with a single click. Using styles is faster than applying formatting options individually, and can ensure consistency of formatting throughout a document. A style may include text formatting options, such as different font typefaces, colors, and effects; and paragraph formatting options, such as line spacing, borders, and shading. You can use built-in styles, modify existing styles, or create custom styles.
Once you’ve applied text formatting in a document, you may want to copy, delete, or replace some of it. It can be tedious job to search through a long document to find and replace the formatting you want to change. Fortunately, there are tools to easily manage the formatting in your documents and you will learn to use them to your advantage. The Reveal Formatting task pane will help you identify specific formatting elements that are applied to a text selection, and you will learn to efficiently compare the formatting of one section to that of another, select text with similar formatting, and apply or clear formatting.
As you are becoming a proficient user of Word you might deal with large quantities of data, long contact lists, inventory lists and schedules. You want to organize and display information clearly so that it will make easier for the reader to understand and absorb.This type of data is best presented in a table, arranged neatly into rows and columns. This way information is easier to read and tere is also a variety in the document. In this lesson, you will organize data into tables and apply table styles that will format and modify your tables to create an eye-catching way to highlight your data.
Insert a Table
A list of names and addresses might be hard to read in a numbered or bulleted list, but displayed in a a table would make the data easier to comprehend. Each element of a list item would occupy a single table cell, and each list item would occupy a single row.In this topic you will learn to create and insert table that can be used to organize text, numerical data, or graphics with specialized formats, such as borders or shading.
Modify a Table
As you work with tables, you may want to change its structure. You may have new data to add in new rows and/or columns or you wish to merge some data in the tablefor better presentation. You will be shown several methods for adjusting the structure of your table so you can keep your data neat and well organized.
Format a Table
You’ve added a table to your document, but you want to make adjustments to its appearance. You’ll want the table formatting to complement other formatting elements in the document. Formatting a table is easy.You need to apply a table style which include borders, shading, colors, cell alignment, table fonts, and separate formats for the first column or row. You will discover various table styles to choose from either by modifying an existing one or build a new style table.
Convert Text to a Table
In addition to creating blank tables in which you manually enter your data, you can also take existing text and convert it to table form. Similarly, you can convert content in a table to text. These are useful options when you think your existing information could be better presented as text or as a table, but don’t want to have to manually re-enter it in the new format.
You’ve learned how to create lists, but to add or delete items in them – your lists need to be edited. They might not be all simple.Fortunately,Word provides you with many useful features to create categories within a list, to show relationships between items and to customize a list’s appearance for an effective visual impact. In this lesson, you will manage different types of lists using a variety of techniques. Knowing how to control and enhance them will help you to present information in a more organized and visually appealing way.
Sort a List
In this topic you will learn to sort a list. When you created a list for the first time, the list items appeared in the order you enter them. Sorting a list helps you to rearrange them in a logical order which means that you don’t have to worry about the sequence of the items when you enter them. Also, you can display the information in your list in different ways, depending on your needs at any given moment.
Renumber a List
When a numbered list need to be modified in any way, by adding items to it, splitting a long list into two or more, or inserting additional information under one of the items, you will need to renumber it. Renumbering a list lets you handle such situations without having to retype the list, or cut and paste items into a new list. You can continue numbering after adding extra information into a list, and you can restart numbering in cases where two lists would work better than one.
Customize a List
By now you are aware of different types of lists and the various methods to modify them.What if you find that you have list items that need their own subsets of information and you might want to create a list within a list, and apply specific formatting to each level? In this topic you will develop the skills to redesign elements of your lists so that certain information is emphasized in a logical manner. This is the way to take your one-level bulleted or numbered lists to the next step.
Inserting Graphic Objects
Do you remember a time when you had to read a lengthy document that contained only text? Even if the content was well organized and readable, it probably got a little boring after while. One way to add some sparkle to your Microsoft® Word documents is by using graphics. Whether you want to present information in a dramatic way, to “brand” your documents with a company logo, or just to add color and variety, pictures, illustrations, symbols, and special characters they can add a fresh layer of interest to your documents. In this lesson you will discover how to use graphics to boost the visual appeal of your document.
Insert Symbols and Special Characters
Symbols and special characters are everywhere around us – they represent an idea or a word. We are so used to them that we do not question a meaning of £10.Your brain knows that this symbol is used to decribes price. And,you probably wouldn’t describe the price of something as simply “10.” Your reader would wonder: “Ten what?” To clarify,you’d add the £ symbol. There are some common symbols and special characters easy to insert as they appear on your keyborad. But what about those which are not on the typical keyboard? Ever wonder how to type the registered trademark character ®? It’s not on the typical keyboard. Fortunately, Word provides convenient access to a large group of such symbols and special characters and this topic will help you to to apply them when needed.
Add Images to a Document
Have you ever seen a travel brochure that didn’t contain pictures? Probably not. A travel agency wouldn’t generate much interest in special deals to faraway places without pictures to spark the imagination. Brochures, flyers, web pages, and even business reports are all enhanced by the inclusion of pictures and other graphical objects. With Word, you can add pictures, illustrations, and clip art to draw your readers’ attention and accentuate your message. Invest some time to learn how you could use a graphical object to explain or embellish text in your document.
Controlling Page Appearance
In this lesson, you will apply various design and layout options to the pages of a document. Fine-tuning a Microsoft® Word page can mean adding design elements that help give either a more professional look or an informal feel, depending on your intent. Adding borders and page colors can give your documents a polished, professional look. Adding elements such as watermarks, headers, and footers are often used to provide useful information about your document. And last but not least..setting appropriate layout options will allow you to configure the margins and page orientation needed for a particular document.
Apply a Page Border and Color
In addition to adding borders and colors to paragraphs and tables, Word allows you to apply these elements to an entire page. This is useful for when you want to give your document a polished look. Documents such as invitations or certificates might be enhanced by decorative borders, or perhaps a subtle color choice to amplify the text on the page. Business documents might be more visually interesting with an understated border. Word provides many choices for page borders and colors, and this topic will show how you can apply them with a few simple clicks.
Add a Watermark
After you have configured page borders, and learned about adding color to the background of your document,there will be other background elements you can add that are very useful in identifying the type of document you’re working on, or the type of information it contains. Often, you’ll want to designate a particular document as a work in progress, or as containing confidential information that isn’t to be shared publicly. The best thing is to insert a watermark in the background of a document, to clearly identify the uses to which the document can be put. Watermarks are often applied to prevent copyright infringement or intellectual property theft. Once you add a watermark, it is automatically applied to the whole document.
Add Headers and Footers
Each document might have an author’s name and title listed at the top or bottom of each page, identifying which document the pages belonged to.Common information such as titles, dates, and page numbers can be entered in the left, center, or right sections of defined areas at the top and the bottom margins of a page. Such information provided in defined areas are called headers and footers.They help you navigate more easily through an electronic document, and provide a professional look. Typing this information on each individual page could be a time-consuming task but after mastering this topic you will know how to save time and add it only once in a header or footer.
Control Page Layout
When it comes to printing your document,you might find that the way a document displays on a screen is not the way you’ll want it to look when printed. You may want to enlarge the area where text can go, or create more white space in the document to facilitate reading. Defining page layout options helps harmonize the flow of text and graphics on the page.You will also need to learn how to apply margins and what options are available so that a printed copy of your document is identical to the one on the screen and up to your liking.
Proofing a Document
You’ve applied design and layout options to pages. An orderly layout with appealing design will mean very little if your document contains misspelled words and punctuation mistakes. So,another important task before printing is proofing your document for writing errors. Finding and fixing errors will go a long way toward projecting a professional image.You might want to correct typing errors, finding synonyms for words, staying within length limits or ensuring readability. Word has powerful tools for making this time consuming task quick and easy. In this lesson, you will use several proofing tools to make your documents more accurate, and to find information about some of the words in your document.
Check Spelling and Grammar
Before finalizing your document, you will want to ensure that it has no spelling or other writing errors. Rather than reading through the document yourself to find mistakes, Word can do that and save you valuable time by doing the checking for you. Additionally, you might want to know the number of words in your document. Some documents are expected to be a particular length. You might be writing a magazine article, or a business proposal, and the publication or company won’t allow you to go over a certain word limit. Word’s word-counting feature is effortless and accurate as well as its capability to check the spelling and grammar usage in a document against a built-in dictionary and set of grammar rules.
Other Proofing Tools
In addition to checking spelling and grammar, Word provides other useful tools to help improve the content of your document. Just as you can use the built-in spell checker in Word to fix writing errors, you can also use a built-in thesaurus to find synonyms for specific words.A thesaurus is a reference tool containing a collection of synonyms and antonyms.An electronic thesaurus can even suggest and replace words automatically in a document. Sometimes it’s difficult to think of appropriate alternatives to a certain word. The thesaurus can help by supplying you with a list of synonyms to choose from. Word provides several other resources for finding information. You can search a foreign-language dictionary or thesaurus, if needed. You can even save valuable time by using one of Word’s Internet research sites, without having to leave the Word application.
Check the accessibility of your documents
In addition to checking spelling and grammar, Word provides other useful tools to help improve the content of your document. Just as you can use the built-in spell checker in Word to fix writing errors, you can also use a built-in thesaurus to find synonyms for specific words. Sometimes it’s difficult to think of appropriate alternatives to a certain word. The thesaurus can help by supplying you with a list of synonyms to choose from. Also, Word provides several other resources for finding information. You can search a foreign-language dictionary or thesaurus, if needed. You can even save valuable time by using one of Word’s Internet research sites, without having to leave the Word application.
Customizing the Word Environment
The more you work with Word and become familiar with its many features and tools, the faster you will be able to produce professional documents. If you’re like many people, you appreciate knowing shortcuts for repetitive tasks. Having to click several buttons to accomplish a routine task can be a nuisance when you want to focus on your writing. At times, you’ll probably need to adjust the way Word saves a particular document. Perhaps you’re sending a document to someone who doesn’t have Microsoft® Word installed, so they will need to use another application in order to read it. Or, you might want to make sure Word is configured to save your documents at regular intervals, so you don’t risk losing all your hard work should your computer crash. Fortunately, Word offers many choices for optimizing the user environment that suit the way you work.
Customize the Word Interface
Now that you’ve become more comfortable with the user interface, you may find yourself wondering if there are ways to make your work flow faster. You might wish for an alternative to constantly typing out a long name that you use regularly, or clicking in several places simply to open a document. Word’s default interface may not suit the way you typically work. Luckily, you can change the interface to streamline the tasks you perform frequently. The Word Options dialog box contains various commands that help you customize the Word environment to suit your particular needs.
Additional Save Options
You can save a document in Word simply by choosing Save on the FILE tab, or clicking the Save button on the Quick Access Toolbar. But what if you need to send your document to a person who doesn’t have Word 2013 installed, or who needs to view the document in another application altogether? Or, suppose you receive a Word document that was created in an earlier version of Word? You might have trouble viewing certain elements of the document when you open it. Additionally, you want to be sure you don’t lose any work in case of a power outage, or some other event that shuts down Word without warning. Congratulations on completing the Microsoft® Office Word Introduction course! This course has equipped you with the fundamental skills needed to create, edit, and enhance simple Word documents. Now that you have acquired the basic skills needed to create Word documents, you may want to take your exploration of Word to the next level with Microsoft® Office Word Intermediate. In this course, you’ll not only learn some advanced formatting and layout techniques,you’ll also learn to speed up professional document creation with such useful tools as Quick Parts,templates, and macros.We encourage you to explore Word further.
Microsoft Word Introduction was last modified: February 2nd, 2017 by darrell