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Minute Taking

1 Day Instructor-led
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Course Information

No matter who you are or what you do, whether at work or in the community, you are likely involved in meetings. Meetings are costly, whether they are held in a company boardroom or at the local coffee shop. To ensure that meetings are productive and worth the expense involved, three ingredients are necessary: an assurance of closure, a strong chair or leader, and accurate minutes. It has been said that if accurate minutes have not been recorded, then the meeting may just as well not have taken place.

If people can’t remember or agree on what actually occurred at a meeting, how can the group effectively accomplish its objectives? After this one-day workshop you will understand your role as a minute-taker and the best techniques for producing minutes that include all the essential information needed.

Specific learning objectives include:

  • Recognise the importance of minute-taking.
  • Develop key minute-taking skills, including listening skills, critical thinking, and organisation.
  • Be able to resolve many of the complaints that affect minute-takers.
  • Be able to write minutes that are suitable for formal meetings, semi-formal meetings, and action minutes.
  • Be an efficient minute-taker in any type of meeting.
  • Be able to prepare and maintain a minute book.

Course Outline

1. Course Overview
  • Learning Objectives
2. The Role of a Minute-Taker
  • What is a Minute-Taker?
  • Problems and Solutions
3. The Skills of a Minute-Taker
  • Key Skills
  • Listening Skills
  • Critical Thinking Skills
  • Organisation Skills
4. Meeting Agreements
  • The Chair
  • The Minute Taker
  • The Particpants
5. Minute Styles
  • Choosing a Style
  • Informal Minutes
  • Action Minutes
  • Formal Minutes
6. What Do I Record?
  • Recording Motions and Resolutions
  • What to Record
7. Techniques for Preparing Minutes
  • Top Techniques
  • Writing Minutes
  • Preparing Minutes
  • Editing Minutes
  • Group Exercise
8. Taking Minutes in an Interactive Meeting
  • The Facilitator
9. The Minute Book
  • Personal Action Plan

Dates & Availability

We currently don’t have any dates scheduled for this training course but offer it as a corporate, private course for your own team.

Please use the enquire button below.

Private Courses

We can arrange your own private Career course.

Tailored

Have us build a custom private course tailored to your needs.

Cost Effective

If you are looking to training a group of people private courses can be very cost effective.

Post Course Support

Unlimited post course email support on the course topics.

What Our Clients Think

The trainer was an excellent tutor. He did check all of the group was able to keep up and if there were any problems or questions of the attendants, he was always willing to help.

Marianne Seager - Wincanton

As usual a first class training course.

Wendy Thomas - Aldi Stores Ltd

Cannot fault the content & delivery of the course at all. A brilliant service from start to finish. Thank you Systematix.

Claire Mitchell - Denbighshire County Council

Really good trainer. He made the training interesting and fun.

Wendy Sipson - Hampshire Constabulary

Very informative and was at a good pace. Lots of extra useful tips too.

Harry Finch - Lancashire Insurance

Really good course. lots of hands on practice and clear explanations.

fiona dawe - Covetrus Global Software Services

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