Project Planning, Scheduling, Communicating & Implementing

3 days

Objective

The purpose of this course is to introduce delegates to the principles of planning and organising short-term and long-term schedules at personal and team level, by practising the various techniques and disciplines required to promote effective planning and scheduling.The final day of this course explores the different skills and techniques required to influence participants to a project, together with formalising and documentinginformation.

Who Should Attend

All staff involved in estimating, planning and controlling projects

Learning Outcomes

  • Prepare estimates of effort and duration required for the project
  • Develop outlined and detailed project plans showing activities, relationships, resources and timescales.
  • Agree and implement procedures to monitor the project
  • Develop and improve listening skills
  • Understand and utilise voice projection and variation
  • Presenting technical information in a non-technical manner
  • Absorb and organise information succinctly

Prerequisites

No prior experience in project management is assumed

Course Outline

Day 1

  • Understanding a Project Definition
  • Project Characteristics

Estimating Techniques

  • Types of Estimates
  • Breakdown of Project Effort by Stage
  • Basic Rules for Estimating
  • Estimating Task Effort
  • Contingencies
  • Refining Estimates
  • Understanding Soft and Hard Plans
  • Allowances and Contingency

Outline Planning

  • Calculating Staff Availability
  • Performance Adjustment
  • Time Contingency

Planning Techniques

  • Dependency Tables
  • Activity Networks
  • Time Analysis

Practical Session

Day 2

Resourcing and Task Allocation

  • Task Allocation
  • Planning Work Programmes
  • Resource Planning
  • Time Contingency
  • Resource Smoothing
  • Resourcing Issues
  • An Overview of Change Control
  • Quality Control Overview

Progress Control

  • Agreeing the Monitoring Process
  • Collecting Performance Data
  • Producing Control Reports
  • Estimated Completion Date
  • Actioning Control Reports
  • Project Management Reports
  • Progress Reports

Day 3

Listening Techniques

  • Learning How to Listen
  • Interpreting Messages Said

Speaking Effectively

  • Using voice projection, tone and body language to communicate more convincingly
  • Learning how to invite and encourage dialogue
  • Understanding how to strategically control communication

Written Communication

  • Planning written communication
  • Identifying and targeting recipients
  • Outlining and structuring reports
  • Making written communication clear, effective and concise

Organising Information

  • Outlining written communication
  • Creating visual procedural maps
  • Summarising received and communicated data

Summary